The main Plantour workflow starts when a trip is created and ends when that trip is completed and exported if needed. The core idea is simple: Plantour keeps the whole trip in one place. The Admin organizes the trip, shared planning, and shared responsibilities, while each Participant works inside the same trip on their own preparation and on any shared work assigned to them.
- The Admin starts by creating the trip manually or by using the AI trip planner to generate a full Planning trip from a request that describes destination, timing, travelers and activities.
- After the trip exists, the Admin selects it as the current trip and uses that trip as the working context for the rest of the trip pages.
- The Admin plans the route of the trip by adding itinerary parts, reviewing the itinerary on the map, and organizing the schedule people will follow.
- The Admin and Participants add activities to the trip. Some activities are personal, while others are visible to the whole trip. If addresses are present, Plantour can also help open directions from the map flow.
- The Admin adds Participants to the trip. Plantour then gives those people access to the same trip and can send invitation or access emails.
- Each person prepares their own side of the trip by managing personal items, personal todos, personal bags, personal activities, personal expenses, and personal notes inside that selected trip.
- The Admin manages the shared side of the trip by creating shared items, shared todos, shared activities where needed, and shared expenses for group responsibilities and common costs.
- Planning can be accelerated with template items, AI item recommendations, or the AI full trip planner, depending on whether the user needs one list, one section, or a broader trip draft.
- The Admin assigns shared items, shared todos, and shared expenses to Participants. Participants can accept or reject those assignments, and after acceptance they complete the assigned work from their own trip pages.
- If plans change, the Admin can update the trip, reassign shared work, adjust itinerary parts, refine activities, change expenses, or update notes so the trip stays current instead of drifting into separate side conversations.
- As departure gets closer, Participants pack personal and accepted shared items into bags, finish personal and assigned todos, and review the itinerary, map, activities, expenses, and notes they need for the journey.
- The Admin tracks overall progress in the Dashboard, while all trip members can use trip comments to coordinate in one place throughout preparation and during the trip itself.
- During the trip, Plantour remains the live workspace for checking itinerary parts, map points, activities, shared responsibilities, packing state, notes, expenses, and trip conversation.
- At the end, the Admin marks the trip as completed. Plantour can generate trip PDFs, packing-list PDFs, note PDFs where supported, and a final trip report so the trip closes with a usable record instead of disappearing into chat history.